Setting Up Your Lab with Scanlily for Equipment Management

Implementing Scanlily in your laboratory environment is straightforward and can be scaled to match your specific needs. This short blog describes Scanlily's implemention for equipment management, but Scanlily excels in tracking other activities in a lab such as supply management and specimen tracking.

1. Initial Setup and Configuration

Scanlily can be configured to align with your lab's equipment categories, user roles, and specific compliance requirements. The intuitive interface allows administrators to:

• Define custom fields for different equipment, materials and specimen types.

• Set up user permissions based on training and roles.

• Configure notification settings for maintenance and calibration.

• Customize reporting for your specific needs.

Scanlily's intuitive and simple user interface make setup quick for environments that require flexible workflows for tracking disparate information about items (equipment and other).

2. Equipment Onboarding

Adding your existing equipment to Scanlily is efficient and flexible:

• Spreadsheet Import: Bulk import your existing equipment database.

• UPC/Barcode Scanning: Quickly add items by scanning manufacturer barcodes.

• AI-Assisted Identification: Take photos of equipment for automatic categorization and data population.

• QR Code Application: Generate and apply Scanlily QR codes to each piece of equipment.

3. Process Integration

The final step involves integrating Scanlily into your laboratory's daily workflows:

• User Training: Scanlily's Tutorial page offers video tutorials on how to use the system. Or, book a personalized demo!

• SOP Updates: Incorporate QR scanning into standard operating procedures.

• Calibration Schedule Migration: Transfer existing calibration schedules into the system.

• Reporting Setup: Work with Scanlily to configure reports for management and compliance purposes.

Scanlily is easy to learn and easy to use! Our mobile-centered approach is meant to fit seamlessly into your workflow.

Conclusion

Laboratory equipment management is complex and best not accomplished manually or via homegrown spreadsheets but via software that optimizes utilization, ensures compliance, extends asset lifespans, and supports collaboration. Expensive and complex SaaS solutions that are PC rather than mobile-centric typically require a great deal of training, time, and money. Their complexity can discourage consistent use and adoption - defeating the purpose of using software.

In contrast, Scanlily's mobile-first, QR-based approach represents a significant advancement over these big iron SaaS equipment management methods. By providing immediate access to critical information at the point of use, automating documentation workflows, and delivering powerful analytics, the system transforms equipment management from an administrative burden into a strategic asset. Scanlily's comprehensive approach delivers measurable improvements while remaining intuitive for users at all levels.

To see firsthand how Scanlily can transform your laboratory's equipment management, book a personalized demo today.