Videos

Scanlily is simple once you learn the basic concepts. We suggest you watch some of these to learn more before you get started.

All Videos Home Inventory 2 Features 7 Basics 10 AI Features 7 Advanced Features 7 Business Features 4 User Website 4 Attributes 2 Bookings 1 Categories 1 Containers 2 Alerts and Flags 1 Attachments 1 Exporting 2 GPS 2 Item List 1 Notifications 1 Sharing Items 2 Transfer Basket 1 UPC barcode scanning 1

How to Add an Item Using Scanlily's Image Recognition

Add an item to your inventory by uploading or taking a photo. You can optionally add a QR sticker later.

Adding Items with AI and QR

Take photos of an item and have Scanlily automatically describe and categorize it! Set your QRs to public so that others can scan them and pull up item information on their web browser.

Add multiple items from a single photo

Scanlily's AI image recognition feature allows users to catalog entire collections from a single photograph. Instead of manually entering each item individually, users can photograph a bookshelf, storage box, or group of objects and let AI identify and create individual inventory records for each item visible in the image.

Three Ways to Search Your Inventory

There are three easy ways to search your Scanlily inventory:
  • Type into the search bar
  • Explain to AI what you are looking
  • Submit a photo and find similar items
You can also pull up items by scanning the QR, no app needed.

Creating a container and adding multiple items from one photo with QR

This video demonstrates how you can take one or a few photos and have Scanlily's image recognition generate multiple items from it. For example, take a few pictures of a bookcase and Scanlily will create an entire catalog of books that you can edit, view on the app, see on a website, or download to a spreadsheet.

Adding individual items using AI image recognition

This video demonstrates how to rapidly add items using Scanlily's AI image recognition capabilities. It shows how the system saves time by automatically generates detailed item descriptions, categories, and technical specifications from photographs.

Scanlily Overview

Learn about what makes Scanlily unique as an asset and equipment management system!

Scanlily Basics

This video describes the minimal features for a Free user to get started with Scanlily:
  • Scanning
  • Item types and Attributes
  • Attachments
  • Public Items
  • Containers
  • Categories

Organizing with Scanlily Containers

This video describes the basics of Scanlily containers and is a must view for those using Scanlily for organization and storage.

Scanlily’s location tiers: Addresses -> Locations -> Containers

This describes how to use Scanlily to optimize your organizational approach with the different types of locations for items:
  • Addresses
  • Locations
  • Containers

Scanlily Tips and Tricks

Describes special tips and tricks that might not be obvious in Scanlily, including:
  • Manually adding items if you don’t have a QR code
  • Custom barcodes
  • Attachments
  • Setting Reminders
  • Using Quantity feature for inventory management
  • Containers

Scanlily User Website – Features Available for Free

Scanlily is not only a mobile app but also includes a User Website. This video describes three User Website features that are available to all users:
  • Scanlily Help System: hundreds of pages of help
  • Web app: access the app features from your desktop
  • Spreadsheet: edit all your info in one place and print labels. This is helpful for inventory management.
These website features along with the app help make even the free version of Scanlily a very useful asset and inventory management system.

How to use Scanlily for Bookings and Equipment Management

Introduces how you can use Scanlily as a bookings system for your equipment. It describes the:
  • concept of kits (containers)
  • bookings system
  • the three modes
  • notifications
  • history
Other aspects of using Scanlily for equipment management, for example flags and reminders for equipment maintenance, are described elsewhere.

Scan UPC barcodes to populate Scanlily with product information

You can scan existing UPC barcodes to pull up product information, image and prices and then instantly populate this information into Scanlily. This feature saves research and manual data entry for each product. It's an incredibly efficient way to add items with existing UPC codes into your home or business inventory.

Accessing this feature requires either a paid subscription or participation in our Beta program.

Alerts and Flags

Taken together, Scanlily Alerts and Flags can help immensely with asset management. They allow you to reactively stay on top of necessary actions, such as maintenance. The system does the monitoring work for you, freeing up time and reducing worries.


For inventory management: Let Scanlily tell you when to restock items that have fallen below a certain quantity.


For equipment management: Enable your staff and customers to flag items as broken or needing repair. Receive an alert if something requires your attention.

Web Dashboard, Exporting for Free, Deleting Items and using Web App

This video briefly shows Scanlily's Web Dashboard, demonstrates how to export to a CSV for free, shows how to delete items, and then describes how Scanlily can be used web-based, without an app.

All About Attributes

Each item you add to Scanlily can have a set of attributes - also known as “fields.” Attributes can be anything that describes the item. This might be a Standard attribute that Scanlily provides, like “Quantity” or “Model Number”. Or it could be a custom attribute you create for your needs, such as “Aisle Number”. There are also a variety of special attributes that do more than just store data. This video gets into all of that.

Attachments

The Attachments area allows you to attach photos of the item, notes and documents. But it also serves as a running commentary on the item and, for multi-user subscribers, as collaborative tool for users to comment on items.

GPS and Viewing Items on a Map

Describes how to use Scanlily's GPS tracking of items.  Indicates the settings needed for the GPS features to function.

Creating multiple items from one image

This video demonstrates how you can take one or a few photos and have Scanlily's image recognition generate multiple items from it. For example, take a few pictures of a bookcase and Scanlily will create an entire catalog of books that you can edit, view on the app, see on a website, or download to a CSV.

Using Scanlily's Transfer Basket

Video describing how to use Scanlily transfer basket.

Scanlily's Export Features

Anyone can download a spreadsheet of their data (minus the images). Paying customers can furthermore export a JSON file and an HTML file accompanied by a directory containing all their files, images, attachments and multimedia. This video shows you how to do this.

Inventory and track your household items and containers with Scanlily

Scanlily is an organization app that lets you create and manage your inventory with the help of AI

Changing QR codes on the Scanlily App

Learn how to change the QR code assigned to an item in your Scanlily Inventory!

Customizing the Scanlily Shared Inventory Web Page

Describes how to customize the Scanlily inventory page that you can share with your customers:

  • Add your logo
  • Define a default color
  • Add a description

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