Scanlily is professional-grade asset management software that grows with users from home to business. It uses AI-powered image recognition to instantly catalog items, includes QR tracking, equipment reservations, and works on mobile and web platforms.

How does Scanlily AI work?

Take a photo of any item or shelf and Scanlily AI instantly identifies objects, generates descriptions, suggests categories, and populates field values. You can inventory an entire bookshelf or storage area with just a few photos, reducing data entry by 90%.

Do people need the Scanlily app to scan our QR codes?

The app is the primary method of updating and accessing information by scanning QR codes. However, anyone can scan Scanlily QR codes with their phone camera without installing any app. The QR code opens a web page showing item information and enabling checkouts or reservations. It even allows updating of fields if permissions are granted. This app-less approach quickens adoption.

What is the difference between Free, Pro, and Business plans?

Free includes AI scanning, QR tracking, and core features for individual users. Pro adds UPC scanning, custom fields, GPS tracking, and advanced features. Business includes multi-user access, equipment booking, multiple locations, reporting, and API access with scalable pricing.

Can I export my data from Scanlily?

Yes. You own your data and can download everything including images, attachments, and all item information in spreadsheet format. We believe in data portability.

How does the equipment reservation system work?

Users can reserve items through the app or web, with integration to Google Calendar, iOS Calendar, and other systems. Set booking rules, require approvals, track checkouts, and manage shared resources efficiently.

What industries use Scanlily?

Construction companies, schools, healthcare facilities, laboratories, property management, nonprofits, government agencies, and individuals using Scanlily for moving, storage, collections and managing home inventories all use Scanlily for asset tracking.

How secure is Scanlily?

Scanlily uses enterprise-level security including encrypted connections, secure cloud storage, role-based access control, audit trails, and optional passcode protection for QR scans. Your data is backed up regularly and protected.

Can Scanlily integrate with other systems?

Yes. Scanlily offers an API for developers, calendar integrations, bluetooth barcode scanner support, and data import/export capabilities for integration with existing systems.

Is Scanlily good for home inventory?

Absolutely. Scanlily and our simplified ShelfLily app are perfect for home inventory, with AI recognition making it easy to catalog books, tools, collectibles, and household items. The free tier supports generous item limits.

What is the difference between Scanlily Free and ShelfLily?

Scanlily Free has a simplified interface that remove power user capabilities when the user selects the default, "I am using Scanlily for simple inventory" during setup rather than "I am a power user". ShelfLily automatically adopts a simpler UI and also removes QR-centric shortcuts. Home and basic business users who want to use Scanlily QR stickers should start with Scanlily Free; whereas home users who won't be using QR Stickers should start with ShelfLily.

The #1 AI-Enhanced Inventory Software

Scanlily is a mobile-first asset management system that simplifies organizing, tracking and reserving physical items. It includes an intuitive equipment reservation system and GPS tracking of items. AI analyzes images to suggest item descriptions, categories and field values. Our rugged QR stickers further streamline your inventory process.

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AI image recognition of books on a bookshelf

Montage of Scanlily app screens: containers, total items and current value, item map

Organizing your business?

Don’t let Scanlily’s ease of use fool you. Scanlily contains all the enterprise asset management features of much more expensive systems such as user access control, audit trails, advanced security, UPC/EAN scanning, bluetooth barcode scanner integration, dozens of reports and a developer's API. The mobile and web-based system easily adapts to your workflows due to its flexibility and customizability. Own your own data: you can download all your content including images. We offer extensive help pages and video tutorials as well as free onboarding.

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Organizing your home?

Try ShelfLily, our free home inventory app! ShelfLily’s AI image recognition will create a searchable and downloadable inventory of your shelves within minutes. Export your content to a spreadsheet for free. Your data stays yours.

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Get started with Scanlily!

For more information and video demonstrations, visit our tutorials page

Instantly add items to your inventory with AI

Take photos of an item and Scanlily will automatically describe and categorize it. Attach limitless field entries, images, and documents to your items.

Watch Tutorial

Streamline your inventory management with our QR system

Unlock Scanlily's full power by adding our QR stickers to your items.

Watch Tutorial

Add items from a single photo

With AI image recognition, you can inventory an entire bookshelf with just a few photos!

Watch Tutorial

Search by text and image recognition

Ask our AI powered search system any question about your inventory.

Watch Tutorial

Track your inventory from anywhere!

Monitor your inventory effortlessly from Scanlily's web app. Create customized reports and track inventory transfers between locations.

Scanlily item list page on which user is typing a natural language search query for AI to find the image

Equipment maintenance has never been easier!

Set equipment maintenance reminders, flag broken equipment, and search your inventory easily with Scanlily's AI assistant.

Features

Scanlily's simple design makes it easy to navigate its many features. Here are a few of them:

Item Reservation and Checkouts

Provide a fast and simple way for your clients or coworkers to check out and reserve equipment and other items. Our system integrates with Google, iOS and other calendars.

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Access Applessly

Allow anyone to scan your QRs with their phone camera to check out items or access item info in their web browser. No app needed! Optionally, add a passcode to protect your item info.

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UPC Scanning

Scan a product's existing UPC barcodes to instantly transfer its information, image and price into your Scanlily data.

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Alerts and Flags

Create alerts and flags for items, such as inventory quantity alerts. Flag items as broken or needing maintenance.

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See History

Provide accountability for every asset through audit trails.

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Spreadsheet Power

Visualize and edit your data in bulk with our web-based spreadsheet tool.

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Affordable Asset Tracking

Choose the plan that’s right for you.

Free

One-user version with powerful scanning & tracking features.

Add and search instantly with AI
Containers
Reminders
Scan QR with phone camera and no app needed
Editable Web Spreadsheet
Export your data to a spreadsheet
Share your inventory via a website link to others
Add unlimited items with purchased Scanlily QR Labels
Add up to 500 items with no QR code.

Get App from Google Play Get App from Apple App Store

* Includes 21 day evaluation of several Pro features

Pro

$9/mo

Everything in the Free version plus the following features:

Auto-populate item information and images from UPC/EAN scanning*
Define custom fields
View history of changes*
View GPS-tagged items on a map
Use non-Scanlily barcodes
Set Alerts*

Upgrade via in-app purchase on the app's setting's page

Business

Every Month for 10 Users:

Every Month for Unlimited Users:

All of the Free and Pro features plus the following and more:

Multiple users
Multiple sites / addresses
Equipment / Item booking system
Reports
Backup your data and images to your computer
Transfer inventory between sites
Advanced customization
Import and export structured data
Inventory / equipment list on your website
Developer API
Generate Free QR Labels

What Scanlily users say

"Our STEM nonprofit has 20 laptops to manage, both for asset management and keeping up with passwords, software versions and memory capability... The Scanlily QR code system is neat because you don't have to have the app to scan the QR: it pops into a web page to show the fields I want to display, and that scan updates the location."

An Amazon Reviewer

Scanlily lets me and my staff keep records of everything at their precise locations.

Erik Leuschner

Business Owner Real Property Management Insight

"We used Scanlily to efficiently manage a vast inventory of assets at an airport, ranging from computers to fire extinguishers. The tool proved to be not only powerful but also user-friendly. The web version facilitated effortless bulk edits, greatly simplifying our workflow. I highly recommend Scanlily for any asset management project."

Jason Ford

Business Owner, Real Property Management Insight

Get Ready to Organize, Track and Reserve Everything with Scanlily

Laboratory equipment and gear on a shelf with Scanlily labels on them