Scanlily is professional-grade asset management software that grows with users from home to business. It uses AI-powered image recognition to instantly catalog items, includes QR tracking, equipment reservations, and works on mobile and web platforms.

How does Scanlily AI work?

Take a photo of any item or shelf and Scanlily AI instantly identifies objects, generates descriptions, suggests categories, and populates field values. You can inventory an entire bookshelf or storage area with just a few photos, reducing data entry by 90%.

Do people need the Scanlily app to scan our QR codes?

The app is the primary method of updating and accessing information by scanning QR codes. However, anyone can scan Scanlily QR codes with their phone camera without installing any app. The QR code opens a web page showing item information and enabling checkouts or reservations. It even allows updating of fields if permissions are granted. This app-less approach quickens adoption.

What is the difference between Free, Pro, and Business plans?

Free includes AI scanning, QR tracking, and core features for individual users. Pro adds UPC scanning, custom fields, GPS tracking, and advanced features. Business includes multi-user access, equipment booking, multiple locations, reporting, and API access with scalable pricing.

Can I export my data from Scanlily?

Yes. You own your data and can download everything including images, attachments, and all item information in spreadsheet format. We believe in data portability.

How does the equipment reservation system work?

Users can reserve items through the app or web, with integration to Google Calendar, iOS Calendar, and other systems. Set booking rules, require approvals, track checkouts, and manage shared resources efficiently.

What industries use Scanlily?

Construction companies, schools, healthcare facilities, laboratories, property management, nonprofits, government agencies, and individuals using Scanlily for moving, storage, collections and managing home inventories all use Scanlily for asset tracking.

How secure is Scanlily?

Scanlily uses enterprise-level security including encrypted connections, secure cloud storage, role-based access control, audit trails, and optional passcode protection for QR scans. Your data is backed up regularly and protected.

Can Scanlily integrate with other systems?

Yes. Scanlily offers an API for developers, calendar integrations, bluetooth barcode scanner support, and data import/export capabilities for integration with existing systems.

Is Scanlily good for home inventory?

Absolutely. Scanlily and our simplified ShelfLily app are perfect for home inventory, with AI recognition making it easy to catalog books, tools, collectibles, and household items. The free tier supports generous item limits.

What is the difference between Scanlily Free and ShelfLily?

Scanlily Free has a simplified interface that remove power user capabilities when the user selects the default, "I am using Scanlily for simple inventory" during setup rather than "I am a power user". ShelfLily automatically adopts a simpler UI and also removes QR-centric shortcuts. Home and basic business users who want to use Scanlily QR stickers should start with Scanlily Free; whereas home users who won't be using QR Stickers should start with ShelfLily.

The #1 AI-Enhanced Inventory Software

Scanlily automates inventory. Photograph items and AI describes and categorizes them. Use AI to search. Attach optional QR labels to items or containers. Anyone can scan with their phone to view details with no app required.

Get Started

Turn a video into a complete inventory using AI! Watch Scanlily's video recognition feature automatically identify and catalog items as you record.

Enterprise features
Simple interface

Includes complete asset management capabilities such as role-based user access, audit trails, UPC / EAN scanning, reporting, and an API. Reserve equipment, track GPS locations and more.

The customizable mobile and web-based system adapts to your workflows. We offer extensive help pages and videos, and free onboarding.

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Moving, storage or inventory?

Attach QR labels to boxes and items, then photograph and AI catalogs them. Use the app or website to track items, what's in each box, where boxes are located, and search your entire inventory.

Looking for simpler home inventory without QR codes? Try ShelfLily, our streamlined app.

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Get started with Scanlily!

For more information and tutorials visit our videos page, extensive help documentation or book a free demo.

Instantly add items to your inventory with AI

Take photos of an item and Scanlily will automatically describe and categorize it. Attach limitless field entries, images, and documents to your items.

Streamline your inventory management with our QR system

Unlock Scanlily's full power by adding our QR stickers to your items.

Add multiple items from a single photo

With AI image recognition, you can inventory an entire bookshelf with just a few photos!

Search by text and image recognition

Ask our AI powered search system any question about your inventory.

Quality QR smart labels

From test tubes to storage bins. Waterproof and customizable in many sizes. Encoded as URLs. Scan with the app. Or enable scanning with the phone's camera. This leads to a web page with the item info. Optionally allow others to view or edit specific item fields.

Shop Labels

Own your data!

Competing systems do not allow you to bulk export your images or nested data structures. So you must either keep paying or painstakingly try to reconstruct your work. With Scanlily, your inventory is yours to keep. Download all your data, images, and attachments anytime with no subscription lock-in.

Scanlily item list page on which user is typing a natural language search query for AI to find the image

Equipment maintenance has never been easier!

Set equipment maintenance reminders, flag broken equipment, and search your inventory easily with Scanlily's AI assistant.

Features

Scanlily's simple design makes it easy to navigate its many features. Here are a few of them:

Item Reservation and Checkouts

Provide a fast and simple way for your clients or coworkers to check out and reserve equipment and other items. Our system integrates with Google, iOS and other calendars.

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Access Applessly

Allow anyone to scan your QRs with their phone camera to check out items or access item info in their web browser. No app needed! Optionally, add a passcode to protect your item info.

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UPC Scanning

Scan a product's existing UPC barcodes to instantly transfer its information, image and price into your Scanlily data.

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Alerts and Flags

Create alerts and flags for items, such as inventory quantity alerts. Flag items as broken or needing maintenance.

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See History

Provide accountability for every asset through audit trails.

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Spreadsheet Power

Visualize and edit your data in bulk with our web-based spreadsheet tool.

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Affordable asset tracking

Choose the plan that’s right for you.

Free

$0 USD

Best for personal use and trying Scanlily.

1 user · 500 items*

AI photo recognition - snap a photo, AI names and describes the item
Ask AI anything about your inventory
Share by link or QR - viewers need no app

Pro

$9 USD/mo

Best for homes, collectors, and solo professionals.

2 users · 500 items*

Unlimited AI video recognition - film a room, get an inventory
AI inventory valuation from photos & video
Low stock alerts + low stock reports

Ultra

$35 USD/mo

Best for small teams that lend, move, and track equipment.

5 users · 2,000 items*

Equipment booking: checkouts, reservations & pickups
All 40+ reports unlocked
Multiple sites & locations - pick, send & transfer stock

14-day free trial

Premium

$75 USD/mo

Best for companies and client-service professionals.

Unlimited users · 5,000 items*

Purchase orders & invoices - AI reads a PO and drafts the invoice
Customizable role permissions
Customer accounts & developer API

14-day free trial

*Items with purchased Scanlily QR labels never count toward your item limit. Ultra and Premium can add items anytime. Annual billing = 2 months free.

Compare plans →

Need more? Enterprise offers custom pricing, 10,000+ items, SSO, and system integrations - contact us.

What Scanlily users say

"Our STEM nonprofit has 20 laptops to manage, both for asset management and keeping up with passwords, software versions and memory capability... The Scanlily QR code system is neat because you don't have to have the app to scan the QR: it pops into a web page to show the fields I want to display, and that scan updates the location."

An Amazon Reviewer

Scanlily lets me and my staff keep records of everything at their precise locations.

Erik Leuschner

Business Owner Real Property Management Insight

"We used Scanlily to efficiently manage a vast inventory of assets at an airport, ranging from computers to fire extinguishers. The tool proved to be not only powerful but also user-friendly. The web version facilitated effortless bulk edits, greatly simplifying our workflow. I highly recommend Scanlily for any asset management project."

Jason Ford

Business Owner, Real Property Management Insight

Get Ready to Organize, Track and Reserve Everything with Scanlily

Laboratory equipment and gear on a shelf with Scanlily labels on them

The #1 AI-Enhanced Inventory Software

Enterprise features Simple interface

Moving, storage or inventory?

Get started with Scanlily!

Instantly add items to your inventory with AI

Streamline your inventory management with our QR system

Add multiple items from a single photo

Search by text and image recognition

Quality QR smart labels

Own your data!

Equipment maintenance has never been easier!

Features

Item Reservation and Checkouts

Access Applessly

UPC Scanning

Alerts and Flags

See History

Spreadsheet Power

Affordable asset tracking

Free

Pro

Ultra

Premium

What Scanlily users say

An Amazon Reviewer

Erik Leuschner

Jason Ford

Get Ready to Organize, Track and Reserve Everything with Scanlily

Enterprise features
Simple interface