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Build Success with Advanced Equipment Tracking

Scanlily provides a powerful QR code-based method for managing your gear. Always know what you have, where it is, and who has it.

Flexible and Scalable


People framing a wall
Problems Solved

Know Where Your Equipment Is

Losing track of construction equipment like excavators, drills, or scaffolding can be costly. Scanlily ensures that your valuable assets are always accounted for, preventing project delays and unnecessary expenses.

Problems Solved

Map Your Equipment

View your tools and machines on a map. When staff arrives at a job site, they simply scan a QR, which instantly updates the GPS locations of that item and its child items.

Scanlily dashboard with map and notifications
Problems Solved
Scanlily app's bookings list screen
Scanlily reservation calendar

Simple Gear Checkouts

Scanlily’s Checkout mode allows equipment to be checked out like a library book. Scanlily’s Reservations modes are likewise simple to use. With Scanlily, you will always know who has what and when it's due back.

Problems Solved

Onsite Instructions with No App Needed

Offer your team the convenience of scanning QRs on items to get user manuals and instructions. For example, put a QR on scaffolding pieces and link a video on how it is put together. Due to Scanlily’s option of making items public, your employees and subs can scan with their phone’s camera with no need for the app or an account on the system.

public_passcode.png. Passcode setting to make an item public
Problems Solved
Notification about an oil change due
Scanlily reservation email
Scanlily dashboard with map and notifications

Prevent Critical Breakdowns

Instantly flag tools or equipment that require attention or repair. Set alerts for replacement, maintenance or upgrades, keeping your equipment and batteries functional. Scanlily helps you manage maintenance schedules proactively, preventing unexpected delays.

Problems Solved

Facilitate Lost Item Return

Scanlily sells QR tags with the label “Scan if Found”. Most people are honest but might not return items if they are unsure how. When someone finds the equipment, they can scan it and communicate with you to return it.

Scanlily Scan if Found sticker

Basic Features

Scanlily's unique design makes it super easy to use even though it has many features.


Attach limitless field entries, images and documents to your items. Make items Public to allow scanning without the app.


Organize and find items by Address, Category and Location. You can even find items by GPS on a map.


Put QRs on bins or containers that include other items. Use this to organize inventory. Or use this to create and loan out equipment kits.


Add a reminder date and time to an item. Then get an email or app notification later. Never again forget a maintenance or warranty date.

qr code.png

Set QRs to public so that anyone with a phone camera can access the information. Opens directly in browser with no app needed!


Use our web-based spreadsheet view to manipulate multiple items together.

Basic Features

Advanced Features

As an enterprise equipment management system, Scanlily has robust booking and inventory features.


Allow people to check out and reserve items. Scanning upon checkout and checkin makes it super quick. Integrates with Google, iOS and other calendars.


You can scan existing UPC barcodes to pull up a product's information, image and price and then instantly populate this into Scanlily.


Audit trails provide accountability for every asset.


Create alerts and flags for items. For example, set an inventory quantity alert or flag items as broken or needing maintenance.  


Customize fields. Enable role-based user access levels. Adapt the system in many ways.


Scanlily contains dozens of powerful reports.

Advanced Features

Book a Demo to see Scanlily in action.

Get Ready to Organize, Track and Reserve.

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