Help Center Get Ready to Organize, Track and Reserve Everything with Scanlily
Introduction to Scanlily
Get started with Scanlily - a powerful enterprise asset and inventory management system for tracking items, assets, and equipment via web and mobile.
Getting Started
Learn how to set up Scanlily, obtain QR labels, and configure your account for tracking inventory and assets using our mobile and web applications.
Item Page
Master the Item Page to add, update, and view items and containers. Learn about attributes, attachments, and item types for effective asset tracking..
Containers
Organize items with containers. Track what's inside boxes or bins. Learn nesting, container reports, and efficient inventory organization.
Adding and Customizing Item Types and Attributes
Customize item types and attributes to match your needs. Add custom fields, reorder attributes, and configure what information to track for each item.
All About Attributes
Understand standard vs custom attributes and attachments. Learn about special fields, identifiers, and how to configure attributes for your items.
Accessing Applessly and Methods of Scanning
Multiple ways to scan QR codes and barcodes - with or without the app. Make items public, scan proprietary codes, and access items via web browsers.
Adding Items and Containers
Add items and containers through scanning, manual entry, AI recognition, or UPC lookup. Quick methods to build your inventory database efficiently.
AI Image Recognition
Use AI to automatically identify and add multiple items from a single photo. Save time cataloging inventory with intelligent image recognition.
Alerts and Flags
Set alerts for inventory thresholds and use flags to mark item status. Get email and push notifications when quantities or dates trigger your rules.
Attachments
Add photos, documents, notes, and links to items. Set reminders, track receipts, and maintain complete documentation for your assets and inventory.
Bookings
Manage equipment loans and reservations. Track who has what, set return dates, require signatures, and handle pickup/checkout workflows efficiently..
Categories
Organize inventory with categories for better reporting and filtering. Group similar items together and customize category colors for visual organization.
Dashboard
Your central hub for inventory management. View alerts, categories, maps, notifications, and quick access to all items and recent activity at a glance.
Export and Import
Import inventory from spreadsheets or export your data. Backup your inventory, migrate from other systems, or share data in CSV and JSON formats.
GPS and Mapping
Configure field types, manage mobile app settings, and customize how data is displayed and edited across your Scanlily inventory system.
Scanlily Audit Trail of Changes (History)
Track complete audit trails of item changes. See who modified what and when. Maintain accountability with detailed history logs for all inventory.
Item List
Find and list items quickly using search, filters, and sorting options. Access your inventory by category, location, type, or custom groupings.
Item Type
Define item types to control which attributes appear. Create templates for books, tools, equipment, or any category with specific field requirements.
Labels
Generate and print custom QR labels for your inventory. Create sheets of labels with logos, regenerate past orders, and manage label history.
Locations and Addresses
Manage multiple addresses and track item locations within them. Organize by building, room, shelf, or any nested location hierarchy you need.
Manage Clients
Service providers can manage multiple client inventories from one account. Perfect for organizers and managers handling multiple customer assets.
Manage Users: User Roles and Inviting Users
Invite team members and define roles. Control who can view, edit, or manage inventory. Set up teams for collaborative inventory management.
Notifications
Customize email and push notifications for bookings, alerts, and reminders. Tailor messaging and control when and how users receive updates.
Onboarding / Registering for Scanlily
Register for Scanlily and choose the right plan. Set up your account for personal, professional, or business inventory management needs.
Public Items and Passcodes
Control public access to items with passcodes. Allow non-users to view certain items when scanning QR codes while protecting sensitive information.
Public Message (Lost and Found)
Enable lost and found features for your items. Allow finders to contact you confidentially when they scan QR codes on your lost belongings.
QR Codes and Barcodes
Work with Scanlily QR codes and integrate existing barcodes. Generate QR labels, scan UPC codes, and manage various barcode formats in one system.
Reports
Generate detailed reports for inventory analysis. Export to PDF or Excel. Filter by category, location, or custom criteria for business insights.
Reminders
Set reminders for maintenance, expiration dates, or tasks. Get notifications via email or push alerts at scheduled times for important item events.
Scanlily Document System
Advanced document management system for attaching and organizing files with your inventory items. Coming soon to enhance asset documentation.
Settings
Configure system preferences, user profiles, working hours, and account settings. Customize Scanlily to match your organization's workflow needs.
Shareable Inventory (Inventory View)
Share your inventory publicly on websites. Display available items, equipment for rent, or collections without requiring visitors to log in.
Spreadsheet
View and edit inventory in spreadsheet format. Bulk update items, sort and filter data, and manage large inventories efficiently in grid view.
Transfer Baskets
Manage inventory transfers between locations. Track consumables, handle supplier receiving, and coordinate multi-site inventory movements.
Triggers
Automate field updates with conditional rules. Set triggers to change values based on events, streamlining inventory workflow and reducing manual work.
UPC and EAN Lookup
Scan or enter UPC/EAN codes to auto-populate product information. Quickly add retail items with details pulled from barcode databases.
User Access Control
Control user permissions by location, category, or team. Define who can view, edit, book, or delete items with granular access control settings.
User Website
Access Scanlily via web browser for reports, spreadsheet view, user management, and advanced features beyond the mobile app capabilities.
Web Calendar
View and manage bookings in calendar format. Track equipment reservations, see availability, and coordinate scheduling for shared resources.
API
The Scanlily Enterprise Asset and Inventory system has an API for flexible integration with other systems.