Features

Rapidly Add

Create inventory items in seconds using AI image recognition, QR scanning, or barcode lookup. Choose the workflow that matches your situation for maximum speed.

Rapidly Locate

Find items instantly through multiple search methods including natural language queries, GPS maps, and QR scanning. Lost items can communicate with you.

How Scanlily’s GPS tracking works

Automatically track item locations with GPS coordinates that update when QR codes are scanned. Display inventory on interactive maps.

Search Easily

Find items using natural language queries, AI-powered image recognition, or GPS location. Also search by category filters, QR codes, and barcodes.

Public Message (Lost and Found)

Enable finders of lost items to communicate with owners by scanning QR labels. Facilitates the return of misplaced equipment and belongings.

Catalog and Customize

Define custom item types with specific fields for different inventory categories. Add unlimited notes, images, and documents to any item.

Customizing Scanlily

Customize notifications, item types, attributes, booking agreements, and access controls. Match your specific inventory management workflows.

Spreadsheet

Edit multiple items simultaneously in a web-based spreadsheet view. Inline editing, bulk updates, label printing, and CSV export capabilities.

Adding and Customizing Item Types and Attributes

Define item types as collections of fields specific to different inventory categories. Books track page counts and publishers, while appliances track voltage and model numbers.

Attachments

Add unlimited notes, images, audio files, and documents to any item. Creates a timestamped, searchable history.

Transfer Baskets, Consumable Inventory and MRO Inventory

Track inventory quantities as items move between locations. Supports consumable or MRO inventory management.

Triggers

Automate field updates based on conditions you define.

Reserve and Check Out

Enable equipment checkouts and reservations with calendar integration. Track who has what and when items are due back.

Scanlily Equipment and Item Booking System

Enable equipment checkouts or reservations with pickups.

Web Calendar

View all equipment bookings and reservations in a visual calendar format.

Organize

Group items into containers and nested hierarchies that mirror your physical storage. Move quantities between locations with automatic tracking.

Containers of Items

Containers

Organize items hierarchically by creating containers that hold other items. Supports nested containers and flexible conversion between containers and regular items.

Share and Communicate

Make inventory accessible to others via QR codes without requiring app downloads. Share visual catalogs and enable public access with optional passcode protection.

Access Applessly

Anyone can scan QR codes with their phone camera to view and update items in their browser. No app download required.

Public Items and Passcodes

Make items publicly accessible via QR scans with optional passcode protection. Control which fields viewers can see and edit without requiring app installation.

Shareable Inventory (Inventory View)

Share your entire inventory or selected items via web link. Creates a professional visual catalog that updates automatically without requiring viewer logins.

Manage

Control user permissions, set automated alerts, generate specialized reports, and integrate with external systems. Configure the platform to match your workflows.

Scanlily Alerts and Flags

Create quantity, date, price, and flag alerts with customizable dropdown values. Be alerted when inventory falls below a defined level.

Scanlily History (Audit Trail) of Changes

Maintain tamper-proof documentation of all inventory changes. Automatic tracking provides accountability and compliance for organizations.

Labels

Generate and print Scanlily QR labels in multiple formats. Choose from standard address labels, business card sizes, with optional custom logo support.

Manage Clients

Create and manage separate inventory accounts for multiple clients. Ideal for professional organizers, move managers, and consultants.

Manage Users: User Roles and Inviting Users

Invite users and assign role-based permissions from Superuser to Viewer. Control who can edit, book, and access different parts of your inventory.

Reports

Access dozens of specialized reports for inventory, assets, containers, bookings, and equipment utilization. Export in multiple formats.

Reminders

Set custom notifications on any item for maintenance, expirations, and reorders.

User Access Control

Assign role-based permissions and create user groups with category restrictions.

API

Integrate Scanlily with your systems using REST API endpoints.

Backup

Export your complete inventory including all images, documents, and attachments in multiple formats. Own and control all your data. We don't lock you in like our competitors do.

Export and Import

Download complete inventory backups as CSV, JSON, or offline-viewable HTML with all images and attachments. Import data from spreadsheets to quickly populate your inventory.

Own Your Own Data with Scanlily

Export your complete inventory including all images, documents, and data in multiple formats. You always own and control your information.