How do I get started with Scanlily?

Open the Scanlily app, sign in, place a Scanlily QR code sticker on your item, click the scan icon in the upper right corner, and scan the QR code to begin creating your item record.

What is the difference between a container and an item?

A container is something that holds other items inside it (like a box or shelf), while an item is an individual object. This distinction helps organize inventory hierarchically.

Where do I find the scan button?

The scan icon is located in the upper right corner of the app. Click it to scan QR codes and access items.

What is the unique ID number?

Each Scanlily QR code has a unique ID number that corresponds to that specific sticker. This ID links the physical label to the digital item record.

Item Types determine which fields are available for you to fill in when creating items. For example, "Standard" has many fields while "Simple" has fewer fields for basic tracking.

Can I customize which fields appear for items?

Yes, click the black pencil icon to edit which fields correspond to each item type. You can turn fields on or off, reorder them, and Pro or Business users can add custom fields.

What are the four types of attachments?

You can attach photos, files, audio recordings, and notes to any item. These appear in a chronological attachment stream.

How do I add a photo to an item?

Click the camera icon in the attachments section, take a photo, use the cropping tool to frame it, optionally add a title and set it as the primary image, then click "Add photo."

What does "primary image" mean?

The primary image is the photo that will always display at the top of an item, even if you add more photos later. It serves as the main visual identifier for that item.

What is the Publicly Viewable feature?

When enabled, anyone who scans the item's QR code can view the item information in their web browser without needing a Scanlily account.

Do people need a passcode to view public items?

Yes, the first time someone scans one of your public items, they need to enter your passcode. After that, they typically won't need to enter it again for your other items.

How do I find an item after creating it?

Click the scan icon in the upper right corner and scan the item's QR code. It will immediately pull up the item record.

Can I scan QR codes without the Scanlily app?

Yes, you can use your phone's built-in camera or Google Lens to scan Scanlily QR codes. They'll open in a web page if you don't have the app, or redirect to the app if you do.

What happens when I scan a QR code with my phone camera?

If you don't have the Scanlily app installed, it opens the item information in a web page. If you have the app, it automatically redirects you to the app for full functionality.

Can I edit items after creating them?

Yes, scan the QR code to pull up the item, then you can edit any fields, add more attachments, or change settings at any time.

Where do attachments appear?

Attachments appear in a chronological stream on the item page, creating a timeline of photos, notes, files, and recordings added over time.

Can I add multiple photos to one item?

Yes, you can add as many photos as you want. You can designate one as the primary image that always appears at the top.

What fields can I track for items?

The available fields depend on the item type you select. Fields can include name, description, category, location, cost, condition, and many other attributes that you can customize.

Does Scanlily have AI features?

Yes, current versions of Scanlily include AI image recognition that can automatically generate item descriptions from photos, though this tutorial focuses on manual entry methods.

Is there a way to organize items into groups?

Yes, use containers to group related items together. Containers can hold multiple items and help organize your inventory hierarchically.

Scanlily Basics

Name: Scanlily Basics
Uploaded: 2025-08-26T00:47:09

Learn the fundamentals of Scanlily including scanning QR codes, adding items, using attachments, customizing fields, and sharing items publicly. Perfect for new users getting started with inventory organization.

Basics

Scanlily Overview

Organizing with Scanlily Containers