How do I manually add an item without a QR code?

Click the upper left dropdown menu and select "Manual Add" to open a form where you can enter item details without scanning a QR code.

Can I add a QR code to a manually created item later?

Yes, click the gray scan icon next to the ID field at any time to assign a QR code to an item that was created manually.

What does "undefined" mean in the ID field?

"Undefined" means a QR code has not been assigned to that specific item yet. You can add one later using the scan icon.

How do I customize which fields appear on items?

Click on the item type dropdown, then click the black pencil icon to open a menu where you can select, unselect, reorder fields, or add custom attributes.

What are item types used for?

Each item type corresponds to a different set of fields that can be filled in. This allows customizing which attributes appear based on the type of item you're tracking.

Can Pro and Business users create custom fields?

Yes, Pro and Business subscribers can add custom attributes to item types through the field customization menu accessed via the black pencil icon.

How do I generate a QR code for an existing item?

Click the blue plus icon to automatically generate a QR code for the item.

How can I print or share the generated QR code?

After generating the QR code, click the gray printer icon to access options for emailing, downloading, or printing the code.

What makes the notes attachment feature special?

Notes automatically recognize and convert URLs to clickable links, so entering "www.scanlily.com" creates a hyperlink accessible from the main page.

How do I add a note to an item?

Click the purple icon in the attachments section, enter your note text, and any URLs will automatically become clickable links.

How do I set a reminder for an item?

In the attachments section, access the reminders feature and set a specific date and time for the reminder notification.

Where do I control reminder notification preferences?

Go to Settings, then User Profile, where you can choose to receive email notifications, push notifications, or both.

What does a blank quantity field mean?

A blank quantity field means you don't want to track quantity for that item - it's being treated as a single unique item.

How do I start tracking quantity for an item?

Click the plus button in the quantity field to begin tracking quantity, which allows you to manage inventory counts.

Can I track an item with zero quantity?

Yes, clicking plus to activate quantity tracking and then using minus to reach zero indicates you're out of stock but still want to track that item.

How do I stop tracking quantity for an item?

From zero quantity, click the minus button again to return to the blank untracked state.

Where can I see quantities for all my items?

On the Items page, many items display quantity numbers next to them for quick inventory visibility.

What are the three ways to add items to a container?

You can add items manually by creating new ones, search for and add existing items, or scan items with QR codes.

Can I adjust quantities from the container view?

Yes, you can quickly add or subtract quantities for items directly from the container page without opening individual items.

Where can I find additional Scanlily features and reports?

Visit the Scanlily website at www.scanlily.com which has many useful reports and pages with additional functionality beyond the mobile app.

Does Scanlily have features to speed up item creation?

Yes, current versions include AI image recognition that can automatically identify items from photographs and generate descriptions, though this tutorial focuses on manual methods.

Scanlily Tips and Tricks

Name: Scanlily Tips and Tricks
Uploaded: 2025-08-26T10:14:38

Discover advanced Scanlily features including manual item creation, QR code generation, item type customization, note attachments with URL recognition, reminder notifications, quantity tracking, and container management for power users.

Scanlily’s location tiers: Addresses -> Locations -> Containers

Scanlily User Website – Features Available for Free