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Seamless Gear Management for Your Next Big Shoot

Scanlily provides a powerful QR code-based equipment management system. It's designed for the fast-paced media world where equipment is always in action and on the go.

Flexible and Scalable


Young camerawoman
Problems Solved
Cameras on shelves with one highlighted

Know Where Your Gear Is

Keep tabs on your cameras, lenses, and lights. With Scanlily, misplacing essential gear becomes a thing of the past, ensuring no delays in your creative projects.

Problems Solved

Simple Checkouts and Reservations

Scanlily’s Checkout mode allows equipment to be checked out like a library book. Scanlily’s Reservations modes are likewise simple to use. With Scanlily, you will always know who has what and when it's due back.

Scanlily app's bookings list screen
Scanlily reservation calendar
Problems Solved
Scanlily user website calendar

Eliminate Double Bookings

Ever had that moment when gear essential for your project was taken by someone else for a different project? Avoid such mix-ups with Scanlily’s clear and efficient reservation system, ensuring your equipment is always available when needed.

Problems Solved

Quickly Obtain Gear Status

Have you ever started a project only to discover that gear is damaged or batteries are drained? With Scanlily, your users can flag items as broken in real time. You can get reminders about charging.

Scanlily Flag status option pulldown list
Problems Solved
Scanlily reservation email
Scanlily dashboard with map and notifications

Be on Top of Scheduled Maintenance and Replacements

Set alerts for replacement, maintenance or upgrades, keeping your equipment and batteries functional.

Problems Solved

Empower Your Team

Allow your crew and freelancers to check equipment availability and status or instructions themselves. Due to Scanlily’s option of making items public, freelancers don’t even need the app or an account on the system. They just scan with their phone's camera and a web page displays anything you want to convey about your gear.

public_passcode.png. Passcode setting to make an item public
Problems Solved
Scanlily App Item List screen with values at the bottom

Know the Value of Your Assets

Monitor the cost of equipment purchases, as well as their current and replacement values. This is crucial for budgeting as well as for insurance purposes. Instantly see the total asset value. Create depreciation reports.

Basic Features

Scanlily's unique design makes it super easy to use even though it has many features.


Put QRs on bins or containers that include other items. Use this to organize inventory. Or use this to create and loan out equipment kits.


Organize and find items by Address, Category and Location. You can even find items by GPS on a map.


Put QRs on bins or containers that include other items. Use this to organize inventory. Or use this to create and loan out equipment kits.


Add a reminder date and time to an item. Then get an email or app notification later. Never again forget a maintenance or warranty date.

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Set QRs to public so that anyone with a phone camera can access the information. Opens directly in browser with no app needed!


Use our web-based spreadsheet view to manipulate multiple items together.

Basic Features
Advanced Features

Advanced Features

As an enterprise equipment management system, Scanlily has robust booking and inventory features.


Allow people to check out and reserve items. Scanning upon checkout and checkin makes it super quick. Integrates with Google, iOS and other calendars.


You can scan existing UPC barcodes to pull up a product's information, image and price and then instantly populate this into Scanlily.


Audit trails provide accountability for every asset.


Create alerts and flags for items. For example, set an inventory quantity alert or flag items as broken or needing maintenance.  


Customize fields. Enable role-based user access levels. Adapt the system in many ways.


Scanlily contains dozens of powerful reports.

Book a Demo to see Scanlily in action.
Get Ready to Organize, Track and Reserve.

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