How does Scanlily help professional organizers inventory client belongings quickly?

Scanlily enables rapid inventory creation through QR code scanning and AI-powered image recognition. Simply scan a QR sticker on an item or container, take a photo, and the AI automatically identifies the item and suggests descriptions. This eliminates time-consuming manual data entry. The mobile app allows on-site cataloging during client visits, with items tagged by room, container, and GPS location to ensure complete tracking throughout the moving process.

How can senior move managers streamline the downsizing process with Scanlily?

Scanlily uses color-coded QR stickers to categorize items by destination or action (keep, donate, sell). This visual system helps seniors and their families quickly make decisions about possessions. The platform tracks each item's status and location, preventing confusion during downsizing. Families can view the inventory remotely to participate in decisions, and the system generates reports showing what items are allocated to each category.

What reporting options does Scanlily offer for professional organizers?

Scanlily provides two primary reporting options: downloadable PDF reports and shareable links to searchable online inventories. PDF reports give clients a permanent record they can print or save. Online inventory links allow clients and family members to search and view items from anywhere, with photos and details readily accessible. Both formats are suitable for insurance documentation, estate planning, and client records.

How does Scanlily track items during a move?

Each item is tagged with room, container, and GPS location information. QR codes on boxes and items enable instant tracking by scanning - you can immediately see what's inside any container without opening it. The system maintains a complete record of where items are located whether in the original home, in transit, in storage, or at the destination. This multi-level tracking ensures nothing gets lost during complex moves.

Can I attach family stories and memories to items in the inventory?

Yes, Scanlily allows attaching digital memories to any item via QR codes. You can record audio stories, attach photos, or add text descriptions directly to items. This feature is particularly valuable for preserving family history on cherished possessions like heirlooms. When someone scans the item's QR code, they can access these attached memories, keeping the stories alive for future generations.

How does the estate distribution feature work for heirlooms?

Family members can view the complete inventory remotely through a shared link, seeing photos and descriptions of all items along with any attached stories or memories. This allows families to make informed decisions about heirloom distribution without everyone needing to be physically present. The system facilitates fair allocation by providing equal access to information and documentation about each item's history and significance.

What is the Manage Clients feature and who can use it?

The Manage Clients feature is available to Business subscribers and allows professional organizers, senior move managers, estate attorneys, property managers, and other service providers to create and manage separate inventory accounts for each client. Each client account functions as an independent inventory with its own data, keeping client information completely separate while allowing the professional to access all client accounts through a single primary business login.

How do I create separate inventory accounts for each client?

Log into the User Website, click your profile icon, select "Manage Clients," then click "Create new client account." Enter the client's first name, last name, and email address, then click Register. The system creates a free Scanlily account for the client and sends you their temporary login credentials. You maintain full access to manage their inventory while they also have their own login.

Can clients access their inventory after our engagement ends?

Yes, client accounts remain with the client as their own independent Scanlily account after your engagement ends. They retain full ownership of their data and can continue using their inventory for their own purposes. This ensures clients have permanent access to the documentation you created for future moves, insurance needs, or staying organized.

How does QR code scanning work for inventorying items?

Place QR code stickers on items or containers, then scan them with the Scanlily mobile app or any phone camera (no app required for viewing). When adding items, scan the QR code first, then take a photo - the AI recognizes the item and pre-fills details. For already-inventoried items, scanning the QR code instantly displays all information, photos, and location details. Color-coded QR stickers can indicate different categories or destinations.

What are color-coded QR stickers used for in moving and organizing?

Color-coded QR stickers provide visual organization during moves and downsizing. Assign colors to represent destinations (bedroom, living room, donate, sell, storage) or categories. This creates an at-a-glance system that helps movers and family members quickly identify where items belong or what should happen to them, reducing confusion and making the physical sorting process more efficient alongside the digital inventory.

How does Scanlily help with insurance documentation?

Scanlily creates detailed records of valuable items including photos, purchase dates, values, and receipt attachments. The UPC scanning feature automatically imports product details for items with barcodes. You can generate comprehensive PDF reports or share online inventory links with insurance companies, providing the documentation they require for policies or claims. This detailed cataloging can save clients thousands of dollars during insurance claims.

Can I generate PDF reports of client inventories?

Yes, Scanlily generates PDF reports that include item details, photos, values, and locations. These reports provide clients with permanent documentation they can save, print, or submit to insurance companies, estate attorneys, or family members. Reports can be customized to include the specific information relevant to each use case.

Does Scanlily support multiple addresses or moving locations?

Yes, Scanlily supports multiple addresses and locations. This is essential for tracking items during moves from one home to another, managing items in storage units, or handling multiple properties. Each item can be assigned to a specific address and location within that address, maintaining complete tracking throughout complex transitions involving multiple sites.

How does UPC scanning speed up the inventory process?

When you scan an item's UPC barcode, Scanlily automatically imports product information including item name, description, and often images. This eliminates manual typing for manufactured products, significantly speeding up the inventory process. It's particularly useful for documenting valuable items, electronics, collectibles, and household goods that retain their original packaging or barcodes.

Can family members view items remotely before distribution?

Yes, you can share a secure link to the searchable online inventory with family members anywhere in the world. They can browse items, view photos, read attached stories, and see item details without needing to create accounts or download apps. This remote access facilitates family discussions and decisions about heirlooms, downsizing, and estate distribution when everyone cannot be physically present.

How does GPS tracking help during moves?

GPS tracking records the location where items are inventoried and can track where items are moved. This is particularly valuable for complex moves involving multiple destinations, storage units, or properties. If items need to be located later, the GPS data provides a precise record of where each item was last documented, adding another layer of accountability and tracking to the moving process.

What happens to client data when I end an engagement?

Client data remains in the client's own account, which continues to function as their personal Scanlily account. You can remove your access to their account when the engagement ends, but they retain complete ownership and control of their inventory data. This ensures clients benefit from the documentation work long-term while giving professionals clean separation between active and completed client projects.

Create an inventory for your clients

Simplify moving, storage and home inventory

Scanlily allows professional organizers and senior move managers to rapidly inventory their clients' belongings. Send them a PDF report. Even better, send them a link to a personalized and searchable web page with their inventory. Or give them a login to their own free Scanlily account.

Illustration of young woman sitting on a moving box with a Scanlily label with moving truck in background and flowers in the foreground

Book a Demo Start Trial

Help clients always know what they have, where it is, and who has it.

Creating an inventory has never been easier.

Streamline the downsizing process.

Easily determine what to keep, donate, or sell. Our QR code system helps categorize and track items efficiently.

Know where every item is.

Scanlily tags items with a room, container and even GPS to ensure every item is accounted for.

Boxes labeled "Donate", "Keep" and "Sell"

Ensure proper item placement in the home.

Determine item placement with our labels and color-coded QR stickers.

Illustration of boxes with Scanlily QR stickers on them

Scanlily item screen showing image of century-old family portrait

Attach memories to items.

Preserve stories behind cherished possessions for future generations. Attach digital memories - audio, photos, or text - to items via QR codes. Scanlily makes it simple and easy for loved ones to access these memories online.

Simplify item distribution to family members.

Facilitate fair distribution of heirlooms with Scanlily. Family members can view information about items remotely and see attached stories.

Child on mother's lap looking at a century old family portrait

Track valuables for insurance purposes.

Keep detailed records of valuable items. Use our UPC scan feature to instantly import information for any item with a UPC code. Scanlily makes filing insurance claims easier.

Create and manage separate inventory accounts for clients.

Clients have their own access to a free account while organizers maintain full access through a primary business account and switch between accounts.