How does Scanlily help IT departments track technology assets?

Scanlily provides instant visibility of all IT equipment from tablets to laptops to AV equipment. The system shows what equipment exists, where each item is located, and who currently has it, ensuring complete accountability across the department.

What types of IT equipment can be tracked with Scanlily?

IT departments can track laptops, tablets, desktop computers, monitors, peripherals, AV equipment, network devices, accessories, batteries, and any other technology assets across the organization.

How does project-based tracking work for IT deployments?

Scanlily tracks which equipment is assigned to specific projects, who checked out each item, and ensures all equipment is returned and accounted for at project completion. This prevents equipment loss during deployments and maintains inventory accuracy.

How does the equipment checkout system work for IT departments?

The checkout mode allows equipment to be checked out like library books for items leaving the premises. The reservation mode enables scheduling of shared resources. IT managers always know who has what equipment and when items are due back.

Can Scanlily help prevent IT equipment failures?

Yes. Staff can instantly flag equipment requiring attention or repair. The system allows setting automated alerts for replacement, maintenance, software updates, or upgrades, helping manage maintenance schedules proactively and preventing unexpected failures.

How does Scanlily manage warranty and service agreement information?

IT staff can photograph receipts and warranty documentation when purchasing equipment, keeping this information accessible throughout the equipment lifecycle. The system provides automated alerts for warranty expirations and service dates, and maintains vendor contact information.

Can end users access equipment information without IT support?

Yes. Through Scanlily's public item option, users can scan QR codes on equipment with their phone's camera to view availability, status, or instructions without downloading an app or creating an account, reducing IT support requests.

What financial tracking capabilities does Scanlily offer for IT assets?

The system monitors purchase costs, current values, and replacement values for all IT equipment. Managers can instantly view total asset values and generate depreciation reports crucial for budgeting and insurance purposes.

How does Scanlily help with IT budget planning?

By tracking purchase costs, current values, and replacement projections for all equipment, IT managers can generate comprehensive financial reports supporting budget requests, capital planning, and equipment replacement strategies.

Can Scanlily track IT equipment across multiple office locations?

Yes. The system provides visibility across multiple locations, allowing IT departments to track equipment distribution, transfer items between sites, and maintain unified asset management across the entire organization.

How does warranty expiration tracking benefit IT departments?

Automated alerts for warranty expirations help IT departments maximize warranty value by ensuring repairs are completed before coverage ends, and support budget planning by identifying equipment approaching end-of-warranty status requiring replacement consideration.

What happens when equipment needs repair?

Staff can instantly flag equipment requiring attention through their mobile devices. The system tracks repair history, maintains service vendor contacts from warranty documentation, and helps coordinate service appointments before problems become critical.

Optimize Your IT Asset Management

Always know what you have, where it is, and who has it.

Keeping track of your assets has never been easier.

Know Where Your Equipment Is

Get an instant overview of all your equipment, from tablets to laptops to AV equipment. Know who has it and where it is. Ensure all items are returned and accounted for at the end of each project.

Simple Checkouts and Reservations

Scanlily’s Checkout mode allows equipment to be checked out like a library book. Scanlily’s Reservations modes are likewise simple to use. With Scanlily, you will always know who has what and when it's due back.

Three different Scanlily screens showing Scanlily on laptop and on mobile

Be on Top of Scheduled Maintenance and Replacements

Instantly flag equipment that requires attention or repair. Set alerts for replacement, maintenance or upgrades, keeping your equipment and batteries functional. Scanlily helps you manage maintenance schedules proactively, preventing unexpected delays.

Montage of screens showing an item reservation and the resulting notifications

Keep Track of Asset-related Details

Easily manage warranties, service agreements, and vendor contacts with Scanlily. When you buy something, take a photo of the receipt and warranty information. Always have a receipt on hand for returns. Be alerted for warranty expirations and service dates.

Empower your team

Allow your team to check equipment availability and status or instructions themselves. Due to Scanlily’s option of making items public, staff or subs don’t even need the app or an account on the system. They just scan with their phone's camera and a web page displays anything you want to convey about your gear.

Hand holding a phone with the Scanlily emblem showing

Know the value of your assets

Monitor the cost of equipment purchases, as well as their current and replacement values. This is crucial for budgeting as well as for insurance purposes. Instantly see the total asset value. Create depreciation reports.

Item quantity, price and cost totals at the bottom of the item list page