What types of attachments can I add to items in Scanlily?

You can add note attachments (text), image attachments (photos), document attachments (PDFs and files up to 10MB), and audio attachments (voice recordings). You can also embed URLs in notes to link to videos or other online resources.

How do I add a reminder for maintenance or other tasks?

Create a note attachment and use the "Set Reminder" option to specify a time period in days, weeks, months, or years. Scanlily will send email and push notifications at the scheduled time.

Can I attach videos to items?

Scanlily does not host video files due to storage size, but you can embed YouTube links or other video URLs in note attachments. These URLs become clickable links that open the videos.

How do I embed clickable links in attachments?

Simply type a URL starting with https://, http://, or www. in a note attachment. The URL will automatically become a clickable hyperlink when you view the item.

What is the primary image and how do I set it?

The primary image is the photo that appears at the top of the item page and in inventory lists. Click the pencil icon next to an image attachment and select "Set as Primary Image" to designate it.

Can multiple users add attachments to the same item?

Yes, on Business subscriptions with multiple users, each attachment shows the timestamp and the name of the user who added it, creating a collaborative conversation thread and auditable history.

Is there a limit to how many attachments I can add?

You can add unlimited note and audio attachments. Image and document attachments have a maximum size of 10MB each, though paying subscribers can request larger sizes.

How do attachments differ from attributes?

Attributes store single updatable values and appear as fields on the item page. Attachments allow multiple timestamped entries that create a history, making them better for ongoing documentation and collaboration.

Can I download attached images?

Yes, click the download icon on any image attachment to save it to your device for use in reports, documentation, or other purposes.

How do I control where attachments appear on the item page?

Edit your item type to show or hide the attachments section and to reorder where it appears relative to other fields like category, address, and location.

Does Scanlily use AI with attachments?

Yes, when you photograph an item during setup, Scanlily's AI analyzes the image to suggest names, descriptions, and categories. You can then enhance these AI-generated details with additional attachments and documentation.

Attachments

Name: Attachments
Uploaded: 2025-08-26T10:43:34

Discover how Scanlily's attachments feature lets you add unlimited notes, images, documents, and audio files to your inventory items. Learn to embed URLs for linking to videos and external resources, set reminders for maintenance tasks, and organize attachments to track item history over time.

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