What problem do Transfer Baskets solve?

Transfer Baskets manage consumable inventory where quantities constantly change as items move between locations and arrive from vendors, automatically updating quantities at source and destination to prevent manual counting errors.

How are consumables different from regular assets in Scanlily?

Regular assets typically have a quantity of one and their location changes when they move. Consumables have variable quantities at multiple locations simultaneously, requiring quantity tracking as portions move between locations.

What are examples of consumable inventory?

Batteries, office supplies, restaurant ingredients, medical supplies, fluids and parts in auto shops, construction materials, retail stock, coffee and cups at coffee shops, or any supplies consumed or sold in quantities.

How do I track consumables arriving from vendors?

Set up each vendor as an address in Scanlily, then create transfer baskets from the vendor address to your location when deliveries arrive, documenting exactly what quantities came from which vendor and when.

Can I see quantities at multiple locations for the same item?

Yes, you can have containers holding the same consumable item type at different locations. Transfer Baskets track quantities independently at each location, showing you distribution across your operation.

What happens to quantities when I submit and receive a transfer?

Upon receiving, the system automatically deducts the transferred quantities from the source location and adds them to the destination location, with both changes timestamped and attributed to the users involved.

How do Transfer Baskets help restaurants or food service?

They track ingredients moving from walk-in coolers and dry storage to kitchen prep areas, revealing consumption patterns throughout service periods and helping predict reorder points for different menu items.

Can I track which employee took supplies from storage?

Yes, every transfer basket records who submitted it (who took the supplies) and when, creating accountability for consumable usage across multiple employees and locations.

How do I transfer quantities between my warehouse and field office?

Create a basket at the warehouse, set the field office as destination, add items with the quantities to transfer, submit the basket, then have the field office recipient receive it to complete the quantity updates.

What makes Transfer Baskets better than spreadsheets for consumables?

Automatic dual-location quantity updates eliminate manual calculations, timestamps and user attribution create audit trails, mobile access allows real-time updates from any location, and the system prevents calculation errors that plague manual tracking.

Do I need Transfer Baskets if I only track fixed assets?

No, if you only track equipment and fixed assets that move as complete units, standard Scanlily features handle those needs. Transfer Baskets are specifically for consumable inventory with changing quantities.

Using Scanlily's Transfer Basket

Name: Using Scanlily's Transfer Basket
Uploaded: 2025-08-26T10:55:13

Learn how to use Scanlily's Transfer Basket feature to manage consumable inventory as quantities move between locations and from vendors. This video demonstrates how to track supplies, parts, and materials as they flow through your business with automatic quantity updates.

Creating multiple items from one image

Scanlily's Export Features